Product updates

What's new in KeepTrack

Follow the features and improvements we have added to help Philippine businesses run inventory and operations with less manual work.

Latest

Cost reports can now show inventory value for a past day.

improved Sales

Unit shown on new sales invoices

When adding invoice line items, the item's inventory unit now appears as a read-only field next to quantity so you can confirm the right measure before saving.

improved Inventory

Customer prices on inventory items

Admins can view and add customer-specific prices directly from an inventory item's detail page, without opening each customer record.

new Reports

Cost reports as of a selected day

Admins and auditors can open a cost report for a past snapshot date, while today's view still uses live inventory value so existing links keep working.

Easier subscription payments, clearer reports, and more reliable recipe costs.

new Billing

Pay subscriptions online

Organization admins can now pay for KeepTrack through PayMongo's secure hosted checkout, with payment status reflected in the billing page.

improved Reports

Sort stock-out reports by price

Stock-out reports now support sortable pricing columns and keep their headers readable on smaller screens.

fixed Recipe costing

More dependable ingredient costs

Recipe costs now refresh correctly when package contents change, with a clearer and more responsive costing display.

new Team access

Operations Manager role

Give operations leaders access to inventory, suppliers, purchasing, recipes, and reports without granting full organization administration.

Better stock analysis and more focused access for operational teams.

new Reports

Stock-out reporting

Review outgoing stock movements in a dedicated, paginated report to understand item usage and its value over time.

new Team access

More roles for day-to-day operations

Inventory Manager and Petty Cash Custodian roles give team members access that better matches their responsibilities.

improved Permissions

More useful auditor access

Auditors can print the inventory information they need while operational and administrative actions remain restricted.

Bulk imports made it faster to bring financial records into KeepTrack.

new Imports

Import expenses from CSV

Add expense records in bulk using a downloadable template instead of entering each record individually.

new Imports

Import accounts payable from CSV

Bring supplier payables into KeepTrack in bulk, including dates exported from spreadsheet applications.

New tools for managing bills and producing clearer customer documents.

new Accounts payable

Track bills before they are paid

Record supplier payables by branch, monitor due dates and payment status, and keep supporting details together.

improved Sales invoices

Customer-facing business names

Sales invoices can show the business name customers know, helping generated documents match real-world transactions.

Better visibility into inventory pricing and more usable sales screens.

new Inventory

Review 90-day price history

See how an inventory item's price has changed over time from its detail page.

improved Sales

Mobile-friendly invoice views

Sales invoice lists and summaries are easier to review on phones and smaller screens.

Branch-aware workflows and faster access to everyday records.

new Branches

Branch-based expenses and petty cash

Assign expenses to branches and maintain a separate petty cash fund and transaction history for each location.

new Inventory

Favorite inventory items

Pin frequently used inventory items so they are easier to find during daily work.

improved Expenses

More focused monthly expense views

Expense lists open on the current month and provide clearer totals and filtering for faster review.

Sales, customer pricing, and cash management joined the core workflow.

new Sales

Sales invoices that update inventory

Create customer invoices with organization-scoped numbering and automatically record outgoing inventory when a sale is confirmed.

new Customers

Customer-specific pricing

Maintain customer records, payment terms, credit limits, and individual item prices for more accurate invoicing.

new Petty cash

Petty cash tracking

Record withdrawals and replenishments while preserving a running balance and the team member responsible for each entry.

New exports made operational data easier to use outside KeepTrack.

new Exports

Export expenses as CSV

Download filtered expense records for reporting, reconciliation, or further analysis.

new Exports

Export inventory and recipe costs

Download inventory item and recipe costing data for offline review and business reporting.

Expense management brought receipts and payment records into one workflow.

new Expenses

Expense and receipt management

Track categorized expenses, payment status, suppliers, and receipt attachments in one searchable workflow.

improved Expenses

Clearer payment workflows

Improved forms, filtering, pagination, and receipt handling make it easier to maintain complete expense records.

Purchase orders gained better supporting-document management.

new Purchasing

Attach receipts to purchase orders

Upload and manage receipts for received and paid purchase orders so documents stay with the transaction.

Purchasing, alerts, and recipe costing expanded KeepTrack beyond basic stock counts.

new Purchasing

Purchase orders and receiving

Create supplier purchase orders, track their status, and receive delivered items directly into inventory.

new Recipe costing

Live menu and product costs

Build recipes from inventory ingredients and automatically calculate costs as ingredient prices change.

new Alerts

Low-stock and expiry alerts

See low-stock, out-of-stock, and expiring items in one place and configure email alerts for your organization.

Historical records, auditability, and organization workspaces strengthened daily inventory operations.

new History

Historical inventory views

Review inventory snapshots from earlier dates and print records for a selected day.

new Audit history

Activity logs

Keep a searchable record of important changes made by team members.

new Organizations

Secure workspaces and team invitations

Keep each organization's data separate, invite coworkers, and control access with role-based permissions.

Pricing, images, and reporting added more context to inventory records.

new Inventory

Item prices and images

Store unit prices, calculate inventory value, and attach an image to each inventory item.

new Reports

Cost and print reports

Review inventory costs by category and print inventory records for physical checks and reporting.

KeepTrack's first workflows established the foundation for inventory management.

new Inventory

Inventory items and suppliers

Catalog inventory items, organize supplier records, and search for the information needed during daily work.

new Stock movements

Track inventory transactions

Record stock changes and preserve a history of inventory movement instead of relying on manual quantity edits.

new Team access

Role-based permissions

Control which team members can view or manage inventory and supplier information.